Top 3 Challenges Fleet Managers Face and How to Overcome Them - Pitstop

Top 3 Challenges Fleet Managers Face and How to Overcome Them

17 November 2023

Read time: 4 min

When it comes to successfully managing a fleet, efficient operations are essential. Many fleet managers, however, are trapped in never-ending, time-consuming duties that are inefficient and, worse, rarely help their bottom line. While these duties are vital, they can be expensive in the long run if they are not improved. Luckily we’re at the peak of technological advancements, and there are fleet maintenance solutions to help them improve fleet efficiency.

And while these duties are necessary, performing them without fleet maintenance software is the least efficient and most expensive method to complete them. That being said, here are the top three headaches fleet managers experience and how they can overcome them.

(The findings in this blog are based on hundreds of conversations with fleet managers and those surveyed by Pitstop.)


1. Operation Costs

The costs of running a fleet of vehicles can far outweigh the cost of acquiring the vehicles themselves. Although fleet operations are critical for providing timely service, businesses will profit significantly less if their vehicles drain their bank accounts. The good news is that managers may reduce fleet maintenance expenses with the right strategy.

operation costs

Fleet maintenance expenditures have been rising significantly each year due to ongoing parts and supply shortages, leading to longer lifecycles of trucks. However, fleet managers may slow the rate at which their repair costs rise by using fleet maintenance software to schedule routine truck maintenance even when no repairs are required. Or, better yet, implement predictive maintenance to anticipate vehicle failures before they happen, avoiding unnecessary maintenance appointments.

Fleet managers can also use fleet maintenance softwares to rank and evaluate deteriorating vehicles to decide which vehicles to retire, saving unnecessary repair costs. Additionally, fleet managers can group service vehicles with similar issue priorities.


2. Managing Data Overload

Fleet managers now have an extraordinary range of technology to select from to optimize their fleet operations, such as GPS tracking, sensors, alarms, ELDs, maintenance, fuel, and telematics, among others. To complicate matters further, several of these have overlapping features and functions. 

As a result, fleet managers began to gravitate toward easy, straightforward, and customizable solutions for their operational needs. However, analyzing data from many sources can sometimes feel like being led into the dark rather than increasing productivity.

data overload

How can fleet managers determine whether the data is genuinely enhancing fleet managers’ productivity? Using fleet maintenance software with the right algorithms can simplify data and make decision-making easier. 

The objective of fleet maintenance software should be to reduce fleet manager workload, enabling managers to spend time more strategically and eventually operate at a lesser cost and with higher efficiency. That is the true definition of ROI.


3. Maintaining Uptime

When fleet vehicles breakdown unexpectedly, it has several consequences for the company, its operations, and its bottom line. Coupled with increasing repair costs, maintaining uptime is a challenge all fleet managers encounter. Failure to deliver goods or services on schedule can result in income loss and missed opportunities as unsatisfied customers seek their business elsewhere. When unexpected repair and maintenance occur, the entire company suffers.

Unexpected vehicle downtime is too expensive to ignore, yet it is very simple to manage with a fleet servicing management tool, like Pitstop. Fleets that keep vehicles on the road longer, reducing downtime, are more likely to use fleet maintenance management to overview inspections, predict equipment failures, service history, and manage drivers – and make better decisions.

maintaining uptime

Future breakdowns are subsequently avoided, resulting in less downtime and a more efficient, productive, and profitable organization.


Fleet Maintenance Solutions are the Antidote

Fleet maintenance solutions like Pitstop provide useful capabilities for fleet managers to monitor fleet vehicle conditions, such as maintenance history, potential future maintenance, and next planned maintenance or service. Whether you are the final decision-maker or a driver in a fleet, you may play a part in identifying problems and potential for change. You rely on the fleet, and the fleet relies on you to keep it functioning at optimal efficiency. Fleet maintenance solutions can handle the whole life cycle of vehicles, removing these headaches.

Pitstop is a fleet maintenance software that analyzes major vehicle components to provide powerful predictive maintenance insights. To learn more, book a demo here.


About the Author

Leah Van Rooyen @ Pitstop
A powerful predictive maintenance software for the transportation and automotive industry.