2025 Year in Review: From Data Collection to Intelligent Action

In 2025, we focused on making that hub smarter, faster, and more automated. We moved beyond just logging data to having AI analyze it, clean it, and let you speak to it.

Here is how we transformed the platform in 2025.

1. AI That Does the Work for You

In 2025, we moved beyond capturing data to actively using it to save you time and money.

Vector AI VMRS Search

Pitstop has built a proprietary VMRS search engine powered by vector technology, designed specifically for fleet maintenance data.
Why it matters:
This delivers industry-leading work order labeling accuracy, allowing you to drill down into spend at the part level, including specific brands, and quickly identify where costs are being wasted.
The added advantage:
As more work orders flow through your system, Pitstop continuously adapts to your fleet’s unique repair patterns, making your data smarter, cleaner, and more valuable over time.
Try out our free Work Order Scanner!

Inbox-to-Platform Automation

Pitstop eliminates manual invoice uploads entirely. Vendors can email invoices directly into Pitstop, where our proprietary AI workflow automatically queues, scans, and processes them.
Why it matters:
Fleet supervisors save hours every day by removing administrative work and staying focused on shop execution and uptime.

Pitstop Copilot

Pitstop Copilot is our proprietary conversational AI interface that allows you to interact with your fleet data using natural language.
Why it matters:
Instead of spending time filtering reports and dashboards, you can ask direct questions like:
“Which vendor has been the most expensive this quarter?”
…and get immediate, actionable insights.

10x Better AI Scanning

Pitstop’s Work Order AI has been significantly upgraded, delivering faster processing and dramatically improved accuracy.
Why it matters:
Our system reduces required manual edits by up to 10x—so your maintenance data enters the platform clean, structured, and ready to drive automation from day one.

2. Enterprise-Grade Workflow & Integrations

In 2024, we unified Vehicles and Trailers. In 2025, we unified your entire software ecosystem.

Pitstop Inspection Forms: Responding to customer demand, we replaced third-party integrations with our own native, mobile-friendly inspection forms, built specifically for the complex needs of fleet mechanics.
Dataminer & PowerBI Feed: We didn’t just give you reports; we gave you raw power. We launched a direct data feed for Data Analysts, using AI to clean unstructured data into standardized VMRS codes before it ever hits your BI dashboard.
Total Cost Ownership: We enhanced our inventory logic with Min/Max stock alerts, FIFO costing, and currency handling, solidifying Pitstop as a true financial system of record.’
Geotab DVIR Integration: Following our success with Samsara, we extended our automated DVIR workflow to Geotab, helping major fleets streamline their defect resolution.

3. Architecture: The Speed Overhaul

As we onboarded massive enterprise fleets, we rebuilt our engine to deliver enterprise-grade performance.

90%+ Reporting Score: We optimized our entire dashboard to achieve a 90%+ speed score, ensuring the solution is lightning-fast even when loading complex fleet data.
99% Platform Uptime: reliability is non-negotiable. We re-architected our core systems to maintain 99% uptime, proving our stability for mission-critical operations.
94%+ AI Accuracy: Speed means nothing without precision. across all our AI products, from scanning to predictive analysis, we have hit over 90% accuracy, drastically reducing the need for manual review.

4. A Refined User Experience

We took the Bulk Action philosophy from our 2024 DVIR update and applied it everywhere.

Slide-Out Everything: We introduced slide-out panels for DVIRs and Work Orders, allowing you to view details, images, and remarks without losing your place on the main dashboard.
Mobile & Filtering Upgrades: We shipped drag-and-drop scheduling, improved mobile layouts for inspections, and clearer visual indicators for active filters.

Want to see these features in action? Reach out to sales@pitstopconnect.com or book a demo. Thank you for growing with us.